PAYMENT PROCEDURE
- To book and confirm hotel accommodation, one night room tariff
plus service tax @ 4.12% of the first preference of hotel needs to
be submitted.
- Incase hotel of your first preference is not available, room
shall be confirmed from the next available preferred hotel and the
difference if any shall need to be paid within four days of
confirmation.
- Balance payments along with hotel luxury tax @12.5% on published
tariff plus 0.63% VAT (wherever applicable) shall need to be paid
directly to the hotel at the time of Check In.
IMPORTANT NOTES
- Above room tariffs are on per room / per night basis.
- Cut off date for securing confirmed accommodation is 15 August
2009.
- Incase of any increase in tax amount by the Government, the
revised tax amount will be applicable and will be payable by the
guest.
- Rooms will be allotted on a first come first serve basis and are
subject to availability at the time of booking with the Official
Conference Managers & Travel Coordinators.
- All payment should reach the Official Conference Managers &
Travel Coordinators along with the hotel accommodation form to
secure the room(s) on confirmed basis.
- All refunds, if any, will be made after the completion of the
Conference.
COST INCLUSIONS
- Room rent per night
- Daily breakfast in the designated restaurant by the hotel
COST EXCLUSIONS
- 12.5% Luxury tax on published tariff and 0.63% VAT on special
tariff wherever applicable to all payment done directly to the
hotel.
- Airport pick up and drop
- Tips / Laundry / Meals not mentioned / Room Service / Mini bar
- Any other services not mentioned under the head ‘Cost
Inclusions’
- Government Service Tax @ 4.12% is applicable on the first night
payment to be made to Official Conference Managers & Travel
Coordinators.
CANCELLATION POLICY
| Cancellations received
before 90 days prior to check in date |
No cancellation charges |
| Cancellations received
between 90 – 60 days prior to check in date |
One night room retention will be
charged |
| Cancellations received
between 59 - 30 days prior to check in date |
Minimum one night room tariff or
25% of the total billing whichever is higher would be charged as
retention. |
| Cancellations received
less than 30 days prior to check in date |
Full retention
|
|
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